TERMS AND CONDITIONS: Attendance at Event
THIS IS A LEGAL AGREEMENT BETWEEN FOLKS AT PLAY INC, KNOWN AS VANCOUVER GAME CONNECT ("ORGANIZER") AND YOU. THIS AGREEMENT GOVERNS YOUR TICKET AND ATTENDANCE AT THE VANCOUVER GAME EXPO ON NOVEMBER 29, 2025 ("EVENT"), AMONG OTHER MATTERS. IF YOU DO NOT AGREE TO THESE TERMS AND CONDITIONS (THE "TERMS" or "AGREEMENT"), YOU ARE NOT AUTHORIZED TO ATTEND THE EVENT; ATTENDING THE EVENT CONSTITUTES YOUR AGREEMENT AND INTENT TO BE BOUND BY THESE TERMS.
1. ATTENDANCE
- (a)Your participation in the Event is at your own cost and expense.
- (b)You assume all risks related to your attendance at the Event, including the risk of bodily injury, illness, death, property damage, or other loss arising from your attendance at the Event.
- (c)All participants must act in a professional, respectful, and lawful manner at all times. Alcohol, cannabis, and illegal substances may not be consumed at the Event, except as expressly permitted in writing by the Organizer.
- (d)Participants must not engage in conduct that is unsafe, disruptive, harassing, discriminatory, excessively noisy, or otherwise detrimental to the Event or the enjoyment of others.
- (e)Sales, solicitations, or promotional activities are limited to assigned Space and require the Organizer's express prior approval.
- (f)All participants must comply with Organizer rules, venue policies, and applicable law, as updated from time to time.
- (g)The Organizer may, in its sole discretion and without refund, restrict, modify, or remove any participant, activity, or material deemed objectionable, unsafe, unlawful, or inconsistent with the standards or image of the Event.
- (h)Your attendance, participation, and involvement at the Event is at your own cost and expense. The Organizer may, in its sole discretion, remove you from the Event if you are disruptive, a nuisance, hinder others' enjoyment, or breach this Agreement. Alcohol, cannabis, and illegal substances may not be consumed at the Event, except as expressly permitted by Organizer.
2. CONTENT + PROGRAM CHANGES
The Organizer reserves the right, in its sole discretion, to change any aspect of the Event, including the name, program, themes, content, speakers, hosts, moderators, venue, or schedule.
3. FEES + PAYMENT
Any applicable fees for tickets or passes for the Event must be paid upon registration. If payment is insufficient or declined, the Organizer may refuse admission without liability. All fees are strictly non-refundable, except as required by Applicable Law.
4. PRIVACY, PHOTOGRAPHY + MEDIA
You irrevocably grant Organizer and its representatives permission to photograph, film, and record you at the Event, and to use, reproduce, and distribute your image, likeness, or voice in any format now known or later developed, worldwide, in perpetuity, without compensation. You waive all moral rights therein. Third-party ticketing and registration providers (e.g., Eventbrite) may have their own privacy policies, which apply independently of this Agreement.
5. VOLUNTEERS
If you are also a Volunteer to or for the event, then:
- (a)You are not an employee, contractor, or agent of Organizer and are not entitled to wages, benefits, or other compensation.
- (b)Any perks offered (e.g., admission, meals, merchandise) are discretionary.
- (c)Volunteers must act professionally, comply with Organizer instructions, venue rules, and applicable law, and refrain from harassment, unsafe conduct, or substance use.
- (d)Volunteers acknowledge and assume all risks of volunteering and release Organizer, its directors, staff, and volunteers from liability for injury, illness, loss, or property damage.
- (e)The Organizer may terminate a Volunteer's participation at any time if the Volunteer breaches this Agreement or engages in conduct deemed inappropriate, unsafe, or inconsistent with the Event.
6. LIMITATION OF LIABILITY + INDEMNITY
- (a)TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE ORGANIZER SHALL NOT BE LIABLE TO YOU FOR ANY FINANCIAL LOSS OR DAMAGES WHATSOEVER, INCLUDING INDIRECT, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, LOSS OF BUSINESS OR GOODWILL, WORK STOPPAGE, LOSS OF DATA, OR LOST PROFITS, ARISING OUT OF OR IN CONNECTION WITH THE EVENT OR THIS AGREEMENT. ORGANIZER'S TOTAL LIABILITY SHALL NOT EXCEED $1.00.
- (b)YOU AGREE TO INDEMNIFY AND HOLD HARMLESS ORGANIZER, ITS DIRECTORS, STAFF, VOLUNTEERS, AND AGENTS FROM ANY CLAIMS, DEMANDS, LOSSES, OR COSTS (INCLUDING LEGAL FEES) ARISING FROM YOUR ATTENDANCE OR PARTICIPATION AT THE EVENT.
7. INTELLECTUAL PROPERTY
All intellectual property rights in and to the Event, its content, and materials distributed in connection with the Event are owned or licensed by Organizer. You may not reproduce, use, or distribute any such content or marks without Organizer's prior written consent.
8. GENERAL / 10. GENERAL + MISCELLANEOUS
- (a)Relationship. This Agreement shall not be construed as creating any partnership, joint venture, employment relationship, or agency between you and the Organizer. No party shall be deemed the legal representative of the other, nor shall any party represent itself as having authority to act for or bind the other, except as expressly provided herein.
- (b)Interpretation. Unless the context otherwise requires, words importing the singular include the plural and vice versa, and words importing gender include all genders. The word "or" is not exclusive and "including" is not limiting, whether or not followed by "without limitation" or similar words. This Agreement shall be construed as a whole and neither strictly for nor strictly against any party.
- (c)Governing Law + Jurisdiction. This Agreement shall be governed by and construed in accordance with the laws of the Province of British Columbia and the laws of Canada applicable therein. You agree to attorn to the exclusive jurisdiction of the courts of British Columbia. This Agreement enures to the benefit of and is binding upon the parties and, except as otherwise provided or inconsistent with its provisions, their respective heirs, executors, administrators, successors, and permitted assigns.
- (d)Severability. If any provision of this Agreement is found invalid or unenforceable, the remaining provisions shall remain valid and enforceable to the fullest extent permitted by law.
- (e)Notice. Any notice or communication required or permitted under this Agreement shall be in writing and delivered personally, sent by mail, courier, or email to the address provided at registration (or as otherwise notified in writing). Delivery shall be deemed effective on the day delivered, if by hand or email, and within four business days if mailed.
- (f)Entire Agreement. This Agreement (including any supplemental rules or regulations issued by the Organizer) constitutes the entire agreement between the parties with respect to the Event and supersedes all prior communications, representations, and agreements, whether written or oral.
- (g)Assignment. You may not assign or transfer any of your rights or obligations under this Agreement without the Organizer's prior written consent. The Organizer may assign this Agreement without your consent in connection with a sale, merger, transfer of assets, or to an affiliate.
- (h)Counterparts + Electronic Agreement. This Agreement may be executed in counterparts, each of which is deemed an original, together constituting one and the same instrument. Delivery by electronic means (including email, facsimile, or clickwrap acceptance) constitutes valid execution and delivery.
